OmniDocAI generates project opening and closing reports: operation steps
Explain how to use AI to draft the opening and closing reports step by step: first build a framework according to the school template, then draft chapter by chapter, verify the literature and data, and finally organize the final draft in a Word-compatible editor.
Key points of this article
- Let AI build the framework according to the school template first, and then draft it chapter by chapter, which can better control the quality than generating the entire article at once.
- Research questions, methods and conclusions must be judged by yourself, and AI is suitable for organizing chapters and improving expression.
- Each reference must be returned to the database or original text for verification. AI may give non-existent references.
- The results of the final report must come from real data and records, and AI cannot be used to supplement content that did not occur.
- After finalizing, organize the format in a Word-compatible editor and translate it into a bilingual version if necessary.
Many people search for AI generation of proposal reports because they have the framework given by their instructors, but they don’t know where to start writing each part and to what extent is enough. The structure of the proposal report and the conclusion report are similar, but the questions to be answered are different: the proposal report explains "what to do, why it is worth doing, and how to prepare for it", while the conclusion report explains "what has been done, what has been achieved, and what are the shortcomings." Using AI drafting can save time on framing and writing the first draft, provided you know what content must be written by yourself.
This article is written for readers who want to use AI to assist in writing opening reports or closing reports. It explains the complete process from prompt words, drafting chapter by chapter, to organizing it into a Word document that can be handed over to the instructor. After reading, you will have a set of procedures to follow and a way to check whether the AI content is reliable.
How to generate AI for project proposal report? One-sentence conclusion: AI is suitable for framing and improving expression. Research content and literature must be verified by yourself.
Let me first explain the division of labor clearly in one sentence: AI is responsible for the structure and language, and you are responsible for the research itself and each factual basis. The following table gives methods based on common situations.
| your situation | Recommended practices | reason |
|---|---|---|
| I haven’t decided on the topic yet, just the general direction. | Let AI list 3 to 5 alternative topics and explain the research value of each, and then let you select them | AI can quickly develop ideas, but whether the question is feasible must be judged based on your conditions. |
| There is already a research plan, but it only lacks structure and expression. | Give the outline and key points to AI and let it organize the chapters and adjust the writing | Structure and language are the parts that AI is better at, and the content still depends on your plan. |
| Final report, experiment or research has been completed | Provide real result data and process records, and let AI help you organize the narrative | The conclusion must correspond to real data, and AI cannot supplement you with results that you have not done yet. |
| Requires Chinese and English bilingual version | After the Chinese version is finalized, it will be translated into a comparative format. | Finalize the draft first and then translate it, making it easier to check the correspondence between terms and paragraphs. |
| The school has a fixed template | Write the chapter title of the template into the prompt, and then follow the template to unify the format. | The chapters meet the school’s requirements and there is less typesetting rework. |
Before you start: Confirm these points first
- Confirm the requirements of the school and instructor: Different colleges have very different requirements for chapters, word count, and format of the proposal report. The AI doesn't know your school's rules, so you need to get the template and review points first, and then let the AI organize the content accordingly.
- Prepare real materials: research background, literature read, proposed methods, existing data or preliminary experimental results. The more specific the material is, the more relevant the AI-generated content will be to your research and the less likely it will be general.
- Make it clear which parts are your responsibility: The formulation of research questions, selection of methods, and judgment of conclusions should come from your own thinking. AI can help you express yourself, but it should not make judgments for you.
- Planning Document Verification: AI may give references that do not exist or have incorrect information. The author, year, journal and page number may be wrong. Each citation must be returned to the database or original text for confirmation.
- Determine Delivery Format: Instructors will typically ask for Word or PDF. If Word is finally delivered, you should choose a Word-compatible editing environment as soon as possible to avoid formatting confusion during finalization.
Steps to draft with AI and finalize in UniDoc
- Explain the task in the universal chatbot: indicate the document type (proposal report or final report), the chapter title of the school template, the research topic and the key points you have, and ask it to give an outline chapter by chapter.
- Draft chapter by chapter. Work on one section at a time, such as "Research Background" or "Research Methods," and ask it to mark which sentences require you to add specific data or literature.
- Organize the first drafts of each chapter into a local document, removing sentences that you cannot verify and references from unknown sources, and adding your own data, methodological details, and judgements.
- Open the UniDoc web editor (app.unidoc.top), create a new document and paste the organized content. It supports Word-compatible editing, equations can be retained, and heading levels, fonts, and paragraph formats can be adjusted according to school templates.
- If there are formulas or chart numbers in the paper, check them one by one to ensure that the numbering and reference order are correct, and do not leave broken numbers or misplaced cross-references.
- When bilingual comparison is required, submit the finalized Word or PDF to the document translation function of OmniDoc, select bilingual comparison or translation only, and download the result. The technical terms in the translation should be compared with your Chinese original manuscript one by one.
- Export it to Word format and give it to the instructor. If the original is a scanned PDF, you can first use the OCR function of the PDF editor to convert it to editable text, and then modify it. The desktop client is available for download at download.omnidoc.top.
Check each item after completion
After getting the final draft, check the following points one by one. AI-generated content and machine translation results are subject to manual review, especially important content.
| Check items | How to see | What to do if there is a problem |
|---|---|---|
| Are the research questions and methods consistent? | Compare the research questions to confirm that each method can answer the corresponding question | Modify the method or problem statement to avoid a disconnect between the two |
| Are the references authentic? | Search for each cited topic in the literature database or the original text | If you can't find the direct deletion of the original text, replace it with the literature you have actually read. |
| Does the data correspond to the conclusion? | In the conclusion report, each conclusion can be found in the results section. | Delete conclusions that lack data support, or supplement limitations |
| Is the terminology and format uniform? | Check whether the same concept uses the same name in the full text and whether the title level conforms to the template. | Replace the unified expression with the editor's search, and then review it as a whole. |
| Is the bilingual version consistent? | Spot check whether the key terms, numbers and method names correspond to each other in Chinese and English | If you find inconsistencies, go back to the original Chinese manuscript to revise it, and then retranslate the paragraph. |
# Core comparison: the difference between the opening report and the concluding report
Both types of reports can rely on AI, but the focus is different. The following table helps you determine how to involve AI in each part.
| Dimension | opening report | Concluding report |
|---|---|---|
| Tense | Plan tense, use "quasi" and "general" more often | Perfect tense, use "already" and "get" more often |
| Core content | Research background, problems, methods, schedule | Research process, results, conclusions, shortcomings and prospects |
| What does AI do? | Set up a framework according to the template to help sort out the literature review | Organize narration and polish the language, and the data will be provided by you. |
| Common risk | The research plan is too broad to land. | The conclusion is beyond the scope of the actual data. |
# frequently asked questions (FAQ)
1. Can I submit the opening report generated by AI directly to my instructor?
Direct submission is not recommended. The content needs to be revised paragraph by paragraph in conjunction with your research, and all references should be verified to make sure that each judgment can be explained clearly.
2. Can the data in the concluding report be supplemented by AI?
No, I can't. The results must come from real experiments, research, or records. AI can help you organize the expression, but can't supplement the data that didn't happen.
3. How to check the literature review written by AI?
Search the literature database for topics one by one, and check the author, year and journal. If you can't find the citation of the original text, delete it directly, and then supplement the literature you have actually read.
4. How to make a bilingual opening report?
Finalize the Chinese version first, then translate it. After translation, check whether the professional terms are unified, and the key numbers and method names should correspond to the Chinese original one by one.
5. What if the school does not have a fixed template?
AI can refer to common academic report structures, such as research background, research questions, research methods and schedule, and then confirm it with the mentor and adjust it according to feedback.
# Summary
AI generates opening and concluding reports, which are suitable for framing, organizing chapters and improving presentation. What really determines the quality is the research material you provide and your verification of each document and conclusion. By following the steps above, drafting chapter by chapter, verifying one by one, and finally finalizing it in an Word-compatible editing environment, you can spend your time on what you really need to think about.
