OmniDocHow to modify and beautify PPT generated by AI
Common problems with AI-generated PPT are empty text, misaligned layout, and inconsistent styles. This article explains the checking sequence before modification, the method of page-by-page rewriting and unified beautification, and introduces the processing path in OmniDoc.
Key points of this article
- Read through all the pages first and list the content issues and layout issues separately, and then make modifications to avoid making changes while making changes.
- The text was rewritten based on the standard of "one conclusion per page", and general clichés and figures from unknown sources were deleted.
- Unify fonts, font sizes, colors and margins to make the entire PPT look neater than decorating each page individually.
- If you need to change the text of a large section of the prepared PPT, you can first export it to PDF to edit the paragraph text, and then export it back to PowerPoint format.
- Data, quotes and professional terms generated by AI must be verified against the original data and cannot be used directly as conclusions
If you use a general chatbot or other generation tool to make a PPT, you will most likely encounter a similar situation: the title looks decent, but the body text is clichés like "This is a problem worthy of attention"; the number of words on each page fluctuates, and pictures and text are crowded together; the fonts and colors are inconsistent. Reporting directly is unprofessional and prone to errors.
This article is written for those who have already obtained an AI-generated PPT and need to change it to a usable version. It is also written for those who have an old PPT and want it to look neater. After reading, you will know what to read first, how to change the text, how to unify and beautify, and which aspects can be handled directly in OmniDoc.
How to modify the PPT generated by AI? One sentence conclusion
First answer in one sentence: First distinguish whether the problem lies in the content or the format. Rewrite and verify the content issues page by page. Adjust the format issues in a unified manner. Do not make adjustments page by page based on your feelings.
| your situation | Recommended practices | reason |
|---|---|---|
| The text is vague and full of clichés | Rewrite page by page, keeping only one conclusion and two or three supporting points on each page | Rhetoric without information, readers can’t grasp the key points |
| Unknown source of data or citations | Go back to the original data for verification and delete directly if it cannot be verified. | AI may generate numbers and provenance that appear reasonable but do not exist |
| Fonts, font sizes, and colors are inconsistent | Establish a unified set of rules first and then apply them overall | A unified style affects the look and feel more than a single page of exquisiteness. |
| The layout is basically ready, I just want to change a few words | Make changes directly in PPT; when there are many changes, convert to PDF to edit paragraph text. | When there are few changes, there is no need to rearrange the whole thing. |
| Need version in another language | Upload PPT for document translation, keep the formatting and check the terminology | Can reduce rearrangement work, but important terms still need to be manually confirmed |
Before you start: Confirm these points first
- Confirm version goals: Do you want a formal version that can be reported directly, or just a first draft of the framework? The official version needs to be verified page by page, and the structure of the first draft can be decided first, leaving the details later. Different goals require different time commitments.
- Keep a copy of the original file: Save a copy before modifying and keep the AI-generated original. You can revert if you have made changes, and it is also convenient to check which content you have changed.
- Prepare original data: Find data sheets, papers, internal documents, etc. Don't keep numbers and conclusions that are not supported by data just because they "seem reasonable."
- Understand the audience and occasion: The word count and style of meeting reports, teaching courseware, and customer proposals vary greatly. Generally speaking, live demonstration pages should have fewer words and larger font sizes; reading materials can have denser information.
- Confirm whether the text can be selected: If the PPT export is a scanned copy, or a large amount of text is in the form of pictures, it cannot be modified directly, and OCR recognition needs to be done first. The recognition results also need to be checked, as tables and formulas are particularly prone to errors.
Steps to rewrite and export PPT in OmniDoc
- Backup original file: Save the .pptx generated by AI as a copy, and the original file remains unchanged.
- Read through and record the problem: From the first page to the last page, write down the page numbers that need to be rewritten, the data that needs to be verified, and the locations where the layout is misaligned or the text overflows.
- Edit slides in the desktop client: When you need to directly modify the slide content, use the UniPPT slideshow function in the desktop client.
- When the completed PPT needs to be modified in large sections, convert it to PDF first: Export the PPT to PDF, and modify the paragraph text in the PDF editor of the OmniDoc desktop client.
- Adjust pages as needed: In the PDF editor, you can insert, delete, rearrange pages, remove redundant transition pages, or merge or split files.
- OCR the scanned document first: If it is a scanned document, first use OCR to recognize the text, and then check the recognition results section by section to correct typos and numbers in the table.
- Export to PowerPoint format: After PDF editing is completed, export to PowerPoint format, then open and check page by page, paying attention to whether the size of the text box and the position of the picture have changed.
- Unify and beautify and make a foreign language version: Unify the font, title font size, main color and chart color in the final version; if you need a foreign language version, you can upload .pptx on omnidoc.top, choose bilingual comparison or translation only, and check the terms and numbers after downloading.
Check each item after completion
| Check items | What do you think? | What to do if there is a problem |
|---|---|---|
| text and data | Check numbers, dates and proper nouns item by item against original data | If it cannot be verified, delete or change it into a qualitative expression. |
| Typesetting overflow | Each page to see if the text is beyond the text box or is obscured by a picture | Cut the number of words or split the content into two pages |
| Font and color matching | Turn to the adjacent page and compare the title, text font and main color | Go back to the uniform rules and apply them again. |
| Translation or OCR result | Spot check the numbers in technical terms, units and tables | Revise it against the original text; please check the important contents manually |
| Page order and logic | Read through to see if the conclusion echoes the previous argument. | Adjust the page order, or add a transition note |
| Export effect | Open it on another computer or play it in full screen mode | Change to a general font when the font is missing and re-export |
# frequently asked questions (FAQ)
1. Can I directly report the PPT generated by AI?
It's not recommended. AI may write smooth but inaccurate figures and conclusions, and at least check the data source page by page before reporting, confirming that each conclusion has a basis.
2. What if you want to beautify the PPT that has been made, but you don't want to do it from scratch?
First set a set of fonts, font sizes and colors, and then apply them page by page. Unifying the alignment and margin between pictures and text is usually more effective than adding fancy animations and special effects.
3. Scanned version of PPT or PDF cannot select text, how to modify it?
First do the OCR recognition, and then modify the recognition results. Possible errors in identification, especially tables and formulas, need to be checked item by item against the original drawing.
4. The revised format is always messy, how to ensure it?
Keep the copy first, preview it on different devices after modification, and check it page by page after export. Format disorders are mostly caused by missing fonts and overflowing text boxes. Switching to generic fonts and reducing the number of words can usually solve the problem.
5. Can you ask the general chat robot to rewrite every page for me?
You can use it to rewrite the wording of a page or compress the number of words, but the rewritten content should still be compared with the original data, and you should not default to the fact that the facts are correct just because the sentence is flexible and smooth.
# Summary
To modify the PPT generated by AI, the key is to determine whether the problem lies in the content or the layout, and then decide whether to rewrite or adjust it uniformly. First check the facts, then unify and beautify, and finally check the export effect page by page. In OmniDoc, UniPPT, PDF editors, and document translation can cover most of these links.
