How to write the prompt words generated by AI in PPT, with description skills

Key points of this article

The prompt word must explain the purpose, audience, page number and style at the same time. If one is missing, the generated results will easily deviate from expectations.
It is more reliable to give the page number as a range than to give a single number, and write the chapter order to facilitate page-by-page checking.
If there is a ready-made outline or information, directly attach it, and ask that the content only come from these materials, which can reduce fabrication.
It is easier to get usable pages by writing one sentence of conclusion and two or three supporting points page by page than just "introducing such-and-such situation".
Modify by page after generation. The instructions are specific to the page number and modification point. There is no need to rewrite the entire prompt word every time.

If you have used AI to generate PPT, you have most likely encountered this situation: input the sentence "help me make a PPT about new energy vehicles", and the result is that the number of pages is wrong, the content is general, and the style is not what you want. The problem is often not with the tool itself, but with the prompt word not clearly stating the requirements.

This article is written for people who need to quickly make reports, courseware or solution demonstrations. No matter which AI-generated PPT tool you use or a general chatbot, the idea of writing prompt words is the same: clearly explain the purpose, audience, number of pages, and style, and then add the content requirements for each page. After reading it, you will get a fixed structure that can be directly applied to your own scenarios.

How to write the prompt words for AI-generated PPT? One sentence conclusion

First explain four things in the prompt: purpose, audience, number of pages and structure, style and layout. If any one of them is missing, the generated results will easily go off track. After writing these four items in full, add key points page by page. AI-generated content is usually more relevant to your needs. In different scenarios, the emphasis of the four elements is different. You can refer to the table below.

your situation	Recommended practices	reason
Report to the leader, time is limited	The number of pages should be limited to 8 to 12 pages, with only one conclusion per page.	The article is short and the audience mainly reads the conclusion.
teach students	Chapters are divided according to class hours, and each chapter is equipped with an example or case	Easy to match the teaching rhythm
External program or product introduction	Specify brand colors and layout styles, and list data sources that must appear	Avoid generating styles that are inconsistent with the brand
Already have an outline or document	Paste the original text of the outline into the prompt words and ask for page-by-page correspondence.	Reduce content bias caused by AI's own effects
The content involves specific data	It is required to mark the data source, leave the missing parts blank and prompt to be added.	Machine-generated content may be incorrect and requires manual review

Before you start: Confirm these points first

Before you start writing the prompts, go through the following items in your head. They determine how long and detailed your prompt should be.

Purpose and Occasion: PPT used for reporting, training, defense, and road shows, the details and tone vary greatly. Depending on the occasion, the materials and wording chosen by the AI will be different, so make it clear first.
Who is the audience: The same topic is taught differently to management and newcomers. The audience determines the depth of terminology and whether each page should talk about the conclusion first or the process first.
Do you have any ready-made materials on hand: If you already have an outline, data sheet or document, you should attach it directly. Data and cases that are allowed to be imagined by AI often need to be replaced one by one.
Approximate range of page count: If you haven’t decided on the specific number of pages yet, give a range, such as"10 to 12 pages."Giving a range makes it easier to get well-structured results than not writing page numbers at all.
Whether you want to modify it after generation: If you plan to adjust it page by page after generation, it is recommended to write the order of chapters first, so that you can position the modification according to the page number later.

Write a complete PPT prompt in this order

The following steps are carried out in the order of four elements. Write a paragraph for each step, and together they are a complete prompt word.

Write down the topic and purpose: Use one sentence to explain what PPT is to be done and for what purpose, for example, "Make a report PPT for the next quarter's market budget review."
State the audience and background: Explain who the audience is and what they already know, for example, "The audience is the company management, familiar with the industry background, and only cares about conclusions and input and output."
Limit the number of pages and chapter order: Give the total number of pages or intervals, and list the parts in order, for example, "10 pages in total: cover, background, current situation, comparison of three plans, suggestions, and appendices."
Describe the style and format: Write down the color scheme, font feel, chart preference and text density, for example, "simple business style, dark blue with white background, no more than five lines of text per page, priority to use charts for expression".
Describe key points page by page: Write one core conclusion per page, plus two to three supporting points. Avoid just writing a vague title such as "Introduction to the market situation", otherwise the AI will have no choice but to do whatever it wants.
Specify content boundaries: Explain which data can only use the materials you provide, and which parts cannot be fabricated. For example, "Only use the materials I provided for the data, and mark the missing parts to be supplemented. Do not estimate by yourself."
Specify the output method: Require AI to first give a text outline of the title and key points of each page, and then generate a complete page after confirming the structure, which can reduce rework.
Modify by page after generation: When you find that a certain page is inappropriate, write modification instructions only for that page, such as "Change page 4 to two columns for comparison, and remove the third item." There is no need to rewrite the entire prompt word.

The same topic, the difference between two writing methods

Let’s say you want to do a report on digital transformation. The difference between the following two prompt words can intuitively illustrate the role of the four elements.

Weak way to write it:"Make me a PPT about digital transformation."

This prompt word has no page number, audience, and style. AI can only generate it according to general routines. The result is often a few pages of conceptual introduction, which is difficult to use directly in reporting situations.

A better way to write it: "Make a report PPT of about 10 pages. The theme is the digital transformation of a manufacturing company. The audience is the company's middle managers. The style is concise, with dark titles and white background content, and no more than five lines of text per page. The structure is: background, three existing problems, comparison of two transformation plans, investment and benefits, and next step suggestions. Give a conclusion sentence first on each page, and then list two to three supporting points. Only use the materials I provided for the data involved, and mark the missing parts to be added."

The difference between the two is that the latter one gives AI a clear basis for judgment. After generation, you can quickly compare each requirement to locate the specific page that needs modification.

Check each item after completion

After getting the generated results, do not use them directly. Check the following table one by one. The problem can usually be solved with one or two modification instructions.

Check items	How to see	What to do if there is a problem
Number of pages and structure	Compare the page number and chapter order in the prompt to see if there are any missing pages or misordered pages.	Use instructions such as "Add to page X..." to fill in or replace
Is the content well-founded?	Compare numbers, names, dates item by item with original materials	Delete or label unfounded content and do not use it directly in formal occasions
Audience matching	Read through the title of each page to see if it is a statement that the other person can understand.	If there are too many terms, please rewrite them into popular expressions.
style consistency	Flip through a few pages and check that the color scheme, fonts, and text density are consistent	Reiterate style requirements in directives and only regenerate inconsistent pages
amount of characters	Check whether the text on each page exceeds the upper limit you set	It is required to simplify it to the main points and retain the concluding sentence.

There may be errors in machine-generated content, and please be sure to manually check where data, references, and proper nouns are involved. If you are generating material with a lot of text, it is also recommended to read it through to confirm whether the tone and logic fit your situation.

If you need to continue polishing PPT on the desktop, the OmniDoc desktop client provides the UniPPT slideshow function. The prompt words are mainly responsible for setting up the skeleton, and the page details and layout need to be adjusted page by page in the editor.

❓ Frequently Asked Questions (FAQ)

1. What is the difference between prompt words and instructions?

Here both refer to the same thing, both are text requests you send to AI. The name is different, but the writing method is the same: clearly state the purpose, audience, number of pages and style.

2. I already have a Word document or paper, can I directly let AI use it to create a PPT?

You can paste the outline and key paragraphs in the document into prompt words, and require them to be generated chapter by chapter. If the original text is very long, you can first let AI refine the main points of each chapter, and then generate a PPT based on them after confirmation. The result is usually more stable.

3. There are errors in the generated content. How to correct it?

Check each item against the original material, and then modify it with specific instructions, such as "Rewrite the growth description on page 6 based on the table I provided." Materials involving machine translation or text recognition also require manual review.

4. How many pages should be written?

Give a range for the number of pages, such as 8 to 12 pages, and write down the approximate number of pages each section takes up. The structure generated in this way is easier to compare and can be adjusted on a page-by-page basis later.

📝 Summary

The core of AI-generated PPT prompt words is to clearly write down the purpose, audience, number of pages and style, and then add conclusions and key points page by page. After generation, you can check page by page and make targeted modifications, which saves time rather than repeatedly rewriting the entire prompt word. Once you master this structure, you can use any tool.

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