How to use AI-generated PPT lecture notes in speeches

Key points of this article

Lecture notes should be split by page for notes, and only the content to be said on this page should be kept on each page to avoid reading the entire article at once.
Read a page at your own speaking speed, write down the time, and then multiply it by the number of pages to determine whether the duration of the entire session is appropriate.
Change written language into spoken sentences, and delete expressions such as "as shown in the picture above" and "as described below" that are only suitable for reading.
When rehearsing, try not to look at the text on the screen, only look at the notes and prompts. Only when you can explain clearly can you truly master it.
If the speech language is inconsistent with the audience, translate the slide file first, and then check page by page to see if the notes are complete.

After many people use AI to generate PPT lecture notes, they will copy the entire text and then read it on stage. The result is that the speech speed is fast and slow. Halfway through, you realize that the content of a certain page has already been said, and it is difficult for the audience to follow. The speech itself is a draft. To really use it on stage, you need to break it down into each page, adjust it into spoken language, and then confirm the duration through rehearsal.

This article is written for those who already have AI-generated PPT lecture notes but don’t know what to do next, including readers who want to do course reports, project defenses, product releases, or academic reports. After reading, you will know how to put the speech into speaker notes, how to estimate the duration, how to rehearse, and what needs to be revised after rehearsal.

The following method does not rely on a specific tool and is applicable to speech notes from any source. The part about OmniDoc in this article only explains what it can do for you in this link.

After I get the AI speech notes, how do I use them in my speech? One sentence conclusion

First use the speech script as a "prompt" rather than a "script", and then turn it into your own words through rehearsal. The key to this conclusion is: the speech script is responsible for telling you what to say on each page, and you are responsible for saying it in spoken language.

your situation	Recommended practices	reason
Lecture notes have been matched to the number of slide pages	Paste into notes page by page and rehearse directly	Save time on splitting, pages and content correspond one-to-one
The speech is a long text without pagination.	Divide it into several paragraphs according to the theme of the slide, and then put in the remarks	It is easy to find a place on the stage when pasting the whole piece.
The speech is more written and the sentences are very long.	Change it into short sentences with one meaning for each sentence.	Oral expression needs breath and pause, and long sentences are easy to get confused.
The speech language is different from the audience	Translate the slide file first, then check the notes	Comments may be incomplete and need to be checked page by page
Limited time, lots of content	Delete according to duration and retain one core point of each page	Speeches that take too long are often caused by too many details crammed into each page

Before you start: Confirm these points first

Before starting to paste, make a few judgments first, which can save a lot of rework later.

Whether the number of pages of the lecture notes is consistent with the slides. AI-generated lecture notes sometimes merge pages or add an extra page of transitional language. If the page numbers don't match up, they will become misaligned if you paste them page by page, so count them first.
How long is your speech? There is no fixed conversion relationship between the length of the speech and the duration. You need to use your own speaking speed to measure it. When the duration is uncertain, no matter how good your speech script is, you can’t tell what to delete.
Who is the audience? When facing professional peers, you can keep the terminology; when facing ordinary audiences, each term must have an explanation. For the same speech, if the target audience is different, the revision methods are also different.
What are the facts that you must confirm. AI-generated data, years, cases, and quotes may be incorrect or may not match the caliber of your organization. Check each item before going on stage, do not read it directly.
Whether machine translation is required. If the lecture notes are in English and the audience speaks Chinese, you can use a translation tool. The professional words and tone of machine translation still need to be checked manually, and important paragraphs need to be read by yourself.

Steps to paste lecture notes in PPT notes and rehearse

The steps below apply to most PPT software. The notes area is a general speaker note function. Only you can see it during the presentation, not the audience.

Split the lecture notes into pages. In a text editor, divide each page of the speech into separate paragraphs, and mark the page number at the beginning of the paragraph, for example, "Page 3." This step is just segmentation, don’t rush to change the words.
Open the slide file and find the notes area. In normal view, there is usually a notes area under each slide, open it.
Paste the corresponding lecture notes page by page. Start on page 1 and paste in the corresponding paragraphs. After pasting, check whether the page numbers match to avoid page aliasing.
Delete content irrelevant to this page. Some lecture notes will mention the content of the next page in advance at the end of a certain page, or repeat the summary. Delete these sentences directly and keep the main line of this page.
Use your own speaking speed to estimate the duration. Read a certain page of the lecture notes completely and time it. Add up the time for each page and compare it to the total time. If time is exceeded, delete it. If there is obviously enough time, you can add examples.
Change written language into spoken language. Replace expressions such as "as shown in the picture above", "it can be seen from this" and "it is worth mentioning" with "look at this picture", "so" and "one more thing". Break a long sentence into two or three short sentences, each of which has only one meaning.
Rehearse in presenter view. Open presenter view and let the notes appear on the screen, but try not to read them verbatim. Speak to the slides, and the notes are only used to prompt the next sentence.
Record or ask someone to listen. Record it once, or ask a colleague to listen to it once. Note the places where there are lags, repetitions, and digressions. Go back to the notes to revise, and rehearse again.

# check item by item after completion

After the rehearsal, check the following points one by one. Each item directly affects the performance on the stage.

Check item	What do you think?	What if there's a problem?
Whether the page number corresponds to the content	Turn it over from beginning to end to see if the comments on each page belong to that page.	Cut the misplaced paragraph to the correct page and delete the duplicate content
Is the length of the whole game appropriate?	Rehearse it completely with a timer and compare it with the planned time	Delete minor examples when you time out and keep the core conclusion; spare time can fill a specific case.
Whether the data and facts are reliable	Check the numbers, years, names and references one by one	Delete the content that cannot be found, or change it to a valid statement such as "according to our preliminary test"
Whether the spoken English is smooth or not	Read it aloud to see if there are any mouthful sentences.	Shorten the sentences that can be spoken in more than one breath and replace the difficult professional words with popular expressions.
Is the translation complete?	If you have done any translation, compare the meaning of the translation and the original text page by page	The missing notes are re-pasted; the inconsistent terms are changed to the same translation.
Is the comment consistent with the demo version?	Turn a few pages in demo mode to see if the comments can be displayed properly	Check to see if the new version has been saved and re-export a presentation file if necessary

If your slide is in PDF format, you can use the desktop client's PDF editor to directly modify the text on the page, or add annotations to the page, and then export to PowerPoint format to continue editing notes. If you need to change your speech to another language, you can use OmniDoc to translate the PPTX file, choose bilingual control or translation only, and the layout will be retained. After the translation is completed, you still need to check the completeness of the notes page by page and check the professional vocabulary.

# Summary

To make good use of the PPT notes generated by AI, the key is to open each page, change it into spoken English, and rehearse at your own speed. Use the remarks as a hint rather than a manuscript to read, and you will be more at ease on stage. The preparation of the speech will be complete only if you put the AI notes into the notes and complete the rehearsal.

# frequently asked questions (FAQ)

1. Can the speech be pasted directly into the notes?

Yes, but not recommended. After pasting the whole article, it is difficult for you to quickly find the corresponding content of the current page on the stage, and it is easy to read a series of pages. Open by page, each page only put the content of this page, it is more convenient to use.

2. The speech is too long, what if it exceeds the time of the speech?

First read it in its entirety at your own speed and figure out how much time has expired. Then priority is given to deleting repeated summaries, transitional sentences and secondary examples, keeping the core conclusions of each page. If you still time out, consider merging two similar pages.

3. Can I read the remarks while reading?

You can do this at the beginning, but it is recommended that you gradually reduce your reliance on comments. Try to read only the keywords and tips in the remarks during the rehearsal. You can explain one page clearly and then move on to the next page. It is easier for the audience to focus on watching your story than watching you read.

4. How to determine if there are errors in the lecture notes generated by AI?

First look at the number, year, name, organization and citation to see if there is a source, and then see if the conclusion is consistent with your actual situation. The content without provenance is deleted or rewritten, and the important data is checked from the original data. Machine translation and OCR results also need to be reviewed manually.

5. What's the difference between the speech and the speaker's remarks?

The speech is a complete text, and the remarks are the part of the slide dedicated to the speaker. To put the notes in the notes is to make each slide correspond to a prompt that only you can see during the presentation.

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