OmniDocHow to save and modify text and fonts after image translation
After the image translation is completed, how to save the translation and correct typos and fonts. It explains how to determine whether the result is a picture or a document, and gives the steps and checklist for using the PDF editor to change the text, exporting it to Word, and then adjusting the font.
Key points of this article
- First determine whether the translation is an image or an editable document. The modification methods of the two are completely different.
- Keep the original when saving, and save a copy respectively by "Translation Only" or "Bilingual Verification"
- The text in the scanned document or picture must be OCR recognized before it can be modified paragraph by paragraph.
- Unifying the fonts after exporting to Word is more reliable and less likely to misalign than hard modifications on pictures.
- Check numbers, proper nouns and tables before delivery, and machine translation results require manual confirmation
If you use Image Translation to get a translation, you will usually encounter two things. The first is that I don’t know how to save the results and cannot open them when changing computers or sending them to others; the second is that I find some typos, wrong terminology, or the fonts don’t match the original images, and I want to change them but don’t know where to start. Both of these things happen after translation and are two steps from translation itself.
This article is written for those who already have the translation in hand and are ready to save, revise or finalize it. After reading, you will know how to judge the form of the translation, how to save files that can be used for a long time, and at which step you can change the text and fonts, and which step can only be reprocessed.
After the image is translated, how to save and modify the text and font? One sentence conclusion
How to modify text in image translation? The key depends on whether the result is an image or a document. Image results are suitable for saving and viewing; if you want to change the text or font, you need to convert it to editable PDF or Word first and then process it.
| your situation | Recommended practices | reason |
|---|---|---|
| Just save the translation for viewing | Download the translation and keep the original file, named according to "Original file name_Translation" | There is no need to edit the picture, just save the original |
| The original is a scanned copy and typos need to be corrected. | Do OCR in the PDF editor and modify the paragraph text | The text in the scanned document is an image and must be recognized as text before it can be modified. |
| Need to unify fonts and continue typesetting | Export to Word and unify fonts and sizes in Word | Adjusting fonts in Word is more straightforward than pictures, and it is also easier to edit later. |
| To send to others for review or printing | Save as PDF and confirm the fonts are embedded | Avoid layout changes caused by lack of fonts on the other party's computer |
| Need to check with the original text | Download the bilingual version and save it separately | The comparison version is easy to check, and only the translated version is easy to use officially. |
Before you start: Confirm these points first
- Translation form: Check whether the result is an image file (such as PNG, JPG), or a PDF, Word, etc. document. Pictures cannot be selected and modified section by section like documents, which determines how to proceed later.
- Whether the original is a scanned copy: Try dragging and selecting a piece of text with the mouse. If it can be selected and copied, it means it is a text version; if it cannot be selected, it can only select the entire image, which is mostly a scan or screenshot, and the text needs to be recognized first.
- What to Change: Typos, terminology, numbers, typography, and fonts are all handled differently. When changing numbers and proper nouns, you must check the original text, not just whether the translation is smooth.
- Purpose of saving: Is it to be kept as a file, for others to review, or to continue editing. You can save the PDF as a file, but you should keep the Word file if you want to continue editing.
- Errors in machine translation and OCR: Both may make mistakes, especially contract terms, medical instructions and paper formulas. The original text must be checked before and after modification.
Steps to save the translation in OmniDoc and change it to an editable file
- Upload the original document to omnidoc.top and select the output method: bilingual or translation only. If you need to change the wording later, it is recommended to save a copy of both.
- After the translation is completed, download the result file first and keep the original file. Do not leave only the translation.
- If the translation is an image, convert it to PDF first. You can use the system's built-in "Print to PDF" function or a general image to PDF tool.
- Open the desktop client (download address: download.omnidoc.top), use the PDF editor to open the file, and perform OCR on the scanned document to turn the text into selectable and editable content.
- Modify the paragraph text directly in the editor. After you have made the changes one by one, read it through, focusing on numbers, terms, and names.
- Export the file to Word, unify fonts and sizes in Word, and check headings, paragraph spacing, and tables.
- Save it as PDF when you need to distribute it; you can also save the modified Word as a PDF when you only need to view it.
You can also change the text by overlaying it directly on the picture, but problems such as inconsistent background colors and edge marks are common, and it is difficult to unify the font with the surroundings. Therefore, a safer approach is to identify the text first, modify it in the document, and then export it.
Check each item after completion
| Check items | How to see | What to do if there is a problem |
|---|---|---|
| textual integrity | Check page by page against the original to make sure there are no missing paragraphs or lines. | Go back to the original text and complete the translation, or use the reference version to complete the translation. |
| Numbers and units | Check amount, date, percentage, model | Modify based on the original and note the changes. |
| Terminology consistent | Is the same proper noun translated uniformly throughout the text? | Use search and replace to unify, or confirm one by one |
| Format and tables | Are table borders, column widths, and line breaks normal? | Adjust in Word and re-export if necessary |
| Font display | Open it on another computer and see if there are any missing characters or garbled characters. | Use common fonts instead, or make sure the exported PDF has the fonts embedded |
❓ Frequently Asked Questions (FAQ)
1. Can the text on the picture be changed directly?
Generally not recommended. Modifying directly on the image requires image editing tools to overwrite the original text, which can easily leave traces. Recognize the text first, modify it in the document, and then export it, so the result is more controllable.
2. How to change the font after translation without affecting the typesetting?
First turn the result into an editable document, and then unify the fonts in Word. After the font size is enlarged or reduced, tables and paragraphs may need to be readjusted. After modification, check page by page.
3. How to save the modified file so that the format is not easily lost?
Keep an editable Word file and a separate PDF for distribution. Back up the original translation file before making changes, so you can roll back if the changes are messed up.
4. The text recognized by OCR is wrong, what should I do?
OCR is prone to errors on content that is blurry, slanted, or in special fonts. Check the original text paragraph by paragraph, especially numbers, symbols and small font content. If you find any errors, modify them directly in the editor.
5. Why can’t others open the files I saved?
The common reason is that the other party does not have the corresponding software or version, or the format does not match. It is only used to send PDF when reading, and then send Word when the other party needs to modify it.
📝 Summary
How to modify the text in image translation, the key depends on whether the translation is an editable file. Keep the original and translation first. If you need to change the text or font, first convert it to editable PDF or Word, modify and verify it, and then export it so that the file can be used for a long time.
