How to translate English resume into Chinese: steps and key points

Key points of this article

When the resume has a Word or PDF original, priority is given to translating the entire document, which is better at preserving tables and columns than copying and pasting paragraph by paragraph.
Before translating, determine the delivery target first, whether it is for domestic companies or for foreign companies in China. The position and company name are written in different ways.
The text cannot be directly selected in the scanned document, so it must be processed as a scanned document, and the identified numbers and contact information must be checked.
For proper nouns such as company name, school name, certificate name, etc., check the official Chinese name first, and do not rely entirely on machine literal translation.
Check the dates, numbers and formats item by item before delivery, and then save as PDF and send after confirmation.

If you want to send your English resume to domestic recruiters, headhunters or school teachers, you often subconsciously paste the entire paragraph into a translation tool. But a resume is not an ordinary article: the job title, company name, technical terms, time and numbers must be accurate, and the layout must be readable. If you copy and paste directly, you will often end up with a document with messy line breaks and crowded tables, and you have to re-rewrite it one by one.

This article talks about the opposite operation: translating the English resume into Chinese and trying to retain the original layout. It is suitable for people who already have an English resume in Word or PDF and need a Chinese version, including international students who are preparing to apply for domestic positions, people who want their family members in China to understand their resumes, and people who need to organize foreign language materials into Chinese for filing. After reading this, you will know what to confirm first, how to operate it, and what areas to check before delivery.

How to translate English resume into Chinese? One sentence conclusion

If the resume is a Word or PDF file, it is recommended to upload the entire file for translation, and then choose translation only or bilingual comparison according to the purpose; only consider directly rewriting the paragraphs when only a few lines of text need to be modified.

your situation	Recommended practices	reason
Word version only (.docx)	Upload the entire document for translation, download only the translated version	Keep the table and columns, and you can continue to modify them later using Word
Only PDF version, text can be selected	Upload PDF translation, retain layout	Digital PDF text can be recognized and typesetting information can also be processed together.
PDF is a scan or screenshot	Also upload the entire file and double-check the recognition results	Text cannot be selected directly in the scanned document, and the recognition results need to be checked paragraph by paragraph.
I want to keep it for reference.	Select bilingual comparison output	Chinese and English side by side for easy checking of job titles and dates
Just change a paragraph or two	Copy paragraph to translation tool or rewrite manually	Full processing is troublesome for small amounts of text.

Before you start: Confirm these points first

Confirm the delivery target and purpose: For domestic companies, the writing style of position and company name must conform to Chinese habits; for foreign companies in China, some proper nouns may still need to remain in English. Thinking about this clearly can reduce rework later.
Confirm whether the source file is editable: Try to have a Word original. When there is only PDF, try to select a piece of text first. The ones that can be selected are digital versions, and those that cannot be selected are usually scanned copies or screenshots, which need to be processed as scanned copies.
Compile a list of proper nouns: company name, school name, certificate name, project code name. Check first if there is an official Chinese name. Machine translation can easily translate them into literal meanings, and making a list in advance can quickly locate them when checking.
Keep the English original: Translation will generate a new file. Keep the original for easy comparison and easy rollback when errors occur.
Reserve time for verification: Once the date, number and position level are translated incorrectly, it will directly affect the recruiter's judgment. This step of verification should not be omitted.

Steps to translate English resume in OmniDoc

Open omnidoc.top and upload your English resume file. It can be Word (.docx) or PDF, and scanned PDF is also supported.
Confirm that the source language is English and the target language is Chinese.
Select the output format: if you want a pure Chinese version, select translation only; if you want to check, select bilingual comparison.
If necessary, choose a text style that is close to the content of your resume, such as business, to make the wording more relevant to workplace expressions.
Start translation and wait for processing to complete.
Download the translation file and read the layout first to make sure there are no obvious misalignments in columns, tables and paragraphs.
Compare the original text and revise the proper nouns, dates and numbers one by one.
If you need to continue editing the Word version, open the modification locally and save it; if you need to change the PDF version, you can use the PDF editing function of the desktop client to modify the paragraph text. The desktop client is available for download at download.omnidoc.top.

Check each item after completion

Once you get the translation, don’t send it directly. Check the following items one by one, and if any problems are found, handle them according to the method on the right.

Check items	How to see	What to do if there is a problem
format	Compare with the original text to see if the columns, tables and bullets are misplaced.	If there is a lot of misalignment, go back to the source file and adjust it before re-translating. If there is a small problem, use a PDF editor to change the paragraph.
Position and company name	Correspond to the original text one by one and check for missing translation or serial translation.	Manual correction according to the official Chinese name or general translation
Date and number	Check the year, month, number, amount, etc.	Revise the original text, not on the basis of feeling
Professional terminology	Compare with the common sayings of your industry	Keep the uncertainty in English and make a short comment in parentheses
Tone and sentence pattern	Read through to see if it looks like a resume in Chinese.	Break down a long sentence translated literally and change it to a description that begins with a verb.
file format	Can it be opened normally and whether the content is complete?	Save as PDF before delivery to avoid typesetting changes on the other side

Mistranslation may occur in machine translation. Please check the original facts and confirm the important information item by item.

# Summary

When an English resume is translated into Chinese, the key is to first confirm the use and source document, then translate the whole copy and retain the layout, and finally check the proper nouns, dates and numbers item by item. By following this process, you can not only save the time of retypesetting, but also make it easier to get a resume in Chinese that can be used directly.

# frequently asked questions (FAQ)

1. Can the translated resume be delivered directly?

It is recommended to read through first and manually check the company name, position, date and number. Machine translation may make mistakes, and the important contents will be confirmed before delivery.

2. Can the English resume of scanned version or photo be translated?

You can upload the translation directly. However, the text recognition results of scanned pieces need to be checked emphatically, especially digits, mailboxes and phone numbers.

3. Do you want to translate the person's name, email address and telephone number?

It's not usually necessary. The name of the person can be kept in English or pinyin, the mailbox, phone number and web address remain the same, mainly translating illustrative text.

4. There is a free resume translation tool online, how to choose?

You can look at four points: whether there is a limit on file size and number of pages, whether the exported file is watermarked, what will be done with the uploaded resume, and whether the translation typesetting will be retained. For resumes involving personal information, please check the data processing instructions first.

Open OmniDoc, upload the document and start translation.