OmniDocHow to export image translation results to PDF and text
After the image translation is completed, how to choose whether to export PDF or plain text according to the purpose, and check the content, numbers and layout before and after exporting. Suitable for readers who need to hand over the translation to others, print it or continue editing.
Key points of this article
- To send to others or print, export PDF first. The layout is relatively fixed and it is not easy to be misplaced when opening on different devices.
- When you only need to translate the content, export plain text for easy pasting into other documents, but tables and formats will be lost.
- Make sure the image is clear and straight before exporting. Blurred or tilted original images will directly affect the quality of the translation.
- Numbers, dates, and proper nouns must be manually checked before exporting. Machine translation cannot ensure that everything is accurate.
- After exporting, try to select a piece of text. If you can select it, it means it is a text PDF. If you cannot select it, you need to do OCR first.
After translating a picture, the next step is usually to save the result into a file that can be sent to others, printed or modified. Many people are stuck at this step: they can see the translation on the page, but they are not sure whether to export it to PDF or plain text, and they are not clear about the difference in format between the two.
This article is written for people who need to hand over image translation results to teachers, colleagues or clients. We will explain three things clearly: how to choose the format according to the purpose, what to pay attention to when exporting PDF and text, and how to check each item after getting the file.
After reading it, you should be able to judge what kind of output you want, and also know which content must be read again manually. Image translation is machine translation, and important content must be checked against the original image before and after exporting.
Export to PDF or text? One sentence conclusion
One sentence conclusion: If you want to send or print and keep the format, export PDF; if you want to copy the translation content to another place or continue editing, export text or editable format.
| your situation | Recommended practices | reason |
|---|---|---|
| Send to others to read, print or archive | Export PDF | The layout is fixed, and it is not easy to displace when opening the device. |
| Need to compare with the original picture section by section | Select bilingual output and then save as PDF | The original text and the translated text are side by side to facilitate checking for missing translations. |
| Just the translation, for pasting into other documents | Export plain text (txt) | Without formatting, the formatting is determined by the target document after pasting. |
| After exporting, you need to modify the translation | Export to Word format and edit | Paragraphs and styles can be adjusted directly |
| There are a lot of tables in the translation | Save it as PDF first, and then manually organize the table contents | Plain text will break the table into consecutive rows |
Before you start: Confirm these points first
Before exporting, take a few minutes to determine the following things to reduce rework.
- Is the original image clear: It is easy to have tilt, shadow and blur when taking a photo, which will cause recognition errors and thus affect the translation. Before translating, straighten the picture and cut out the irrelevant background.
- What device does the reader use to open it: The format of PDF is relatively stable on different computers and mobile phones; for plain text, the font and segmentation are determined by the other party's software, and the format may change.
- Is bilingual comparison required: The comparison version is convenient for checking, but the page is longer and it is not suitable to be handed over directly to readers who do not understand the original text. Translation-only versions are more suitable for direct delivery.
- Risk level of content: Contracts, documents, drug descriptions or technical parameters, etc. must be manually checked for amount, date, name, drug name and model before exporting. Machine translation is not guaranteed to be error-free.
- Number of pictures: For multiple pictures, you must first decide whether to merge them into one file or export them separately. Deciding the order in advance can avoid page numbers and content not matching after exporting.
Steps to export image translation results to PDF in OmniDoc
Follow the order below, which is suitable for most scenes with only a few pictures.
- Open omnidoc.top and upload the images that need to be translated. OmniDoc supports images as translation input.
- Set the translation language and select a style based on the content, such as academic, legal, medical, technical, business, or literary, to make terminology more relevant to the text type.
- Select the output method: select bilingual comparison when comparison is required, or select translation only when only translation is delivered.
- Wait for the translation to be completed, and preview it on the results page to see if there are any missing words, lines, or text misalignments.
- Download the results file. If the download is not a PDF, you can open the file on your local machine, use the system's print function, change the printer to the option of saving as PDF, save it, and then open it to check it again.
- When you need plain text, open the result, select all translations, copy, paste into a plain text editor, and save as a txt file.
- When modifications are needed, use the PDF editor of the OmniDoc desktop client to directly change the paragraph text, or export the PDF to Word and then edit.
- After completion, check the list item by item in the next section before sending it to the other party.
Check each item after completion
After getting the exported file, it is recommended to check it item by item according to the table below.
| Inspection items | How to see it | What should you do if there's a problem? |
|---|---|---|
| Whether the content is complete | View the original image section by section, paying attention to missing lines, tables, and image notes | Returning to the translation steps, switch to bilingual versions for comparison, then complete the translation |
| Numbers and proper nouns | Verify amount, date, person's name, drug name, model, and unit | Manual corrections are made and the original text is indicated in the translation |
| Whether the layout is misaligned | Check whether the title, table, line breaks, and margins are normal | Translation-only versions are usually cleaner; If the layout is messy, you can switch to plain text and then type it yourself |
| Can the text be selected and copied? | Try selecting a paragraph of text in the PDF | If you can't select it, it's an image-type PDF. You need to do OCR first, then copy or export it to Word |
| Can the file be opened normally? | Open it on a different device or browser | Re-export or save as a PDF |
📊 Core Comparison
Different export goals mean different trade-offs among the three common formats.
| Format | Advantages | Limitations |
|---|---|---|
| Fixed layout, suitable for sending, printing, and archiving | Directly editing content is more troublesome and requires editing tools | |
| Plain text (txt) | Compact size, easy to copy and paste | Tables, bold, colors, and paragraph hierarchy will all be lost |
| Word | You can continue editing and adjusting styles | Complex layouts may have subtle differences between versions |
❓ Frequently Asked Questions (FAQ)
1. Is online image translation converted to PDF a direct conversion?
Usually, the translation is completed first, then the translation is saved as a PDF. If the downloaded result is not PDF, you can use the system print function to save it as a PDF, but you still need to verify the content after saving.
2. Will exported text lose formatting?
Yes. Plain text only retains the text; tables, bold, colors, and heading levels will disappear. It is recommended to save the table content as a PDF first before manually organizing it.
3. How to ensure the numbers are correct when exporting text with image translation software?
It is impossible to guarantee absolute certainty. It is recommended to place the original image side by side with the translation, checking each number, unit, date, and amount one by one, and for key data to be confirmed in the original image.
4. Can scanned PDFs be exported directly as text?
The scanned image itself is an image and may not be copied directly. First, try selecting a passage of text to confirm; if you can't select it, use OCR to recognize it, then copy or export it to Word.
📝 Summary
Whether the image translation result is exported as PDF or text depends on how the reader uses the file: select PDF for send and print, choose text or Word for copy and edit. Before exporting, make sure the images are clear. After exporting, check the numbers, proper terms, and layout according to the list to ensure confident delivery.
