What are the skills for making PPT: practical methods for fonts, lines and pictures

Key points of this article

It is recommended to limit the font size of a presentation to two or three types, and the font size levels of the title and main text should be clearly separated.
Lines are used for grouping and pointing. Keep the thickness and color uniform. Do not use different styles on each page.
The accompanying pictures should be directly related to the content of this page, and the size, cropping ratio and style should be as consistent as possible to avoid blurring and stretching.
Checking alignment and spacing page by page in UniPPT is less time consuming than making final, one-time adjustments.
If you only have a PDF version of the presentation, you can use a PDF editor to export it to PowerPoint format and then modify it.

When many people make PPT, the content has been written, but the page looks messy: the fonts are all kinds of, the line thickness is different, and the pictures are of different sizes, so people in the audience can't grasp the key points. Most of these problems are not a lack of design talent, but a lack of unified implementation of several basic skills.

This article on ppt production tips and key points is written for readers who need to make their own reports, courses or work report PPT. We break down the PPT production skills into three categories: fonts, lines and images, explain how to choose and adjust each category, and then provide a set of steps to apply in the OmniDoc desktop client UniPPT slideshow. After reading, you can check page by page according to a checklist and adjust the slides to a clear and neat state.

Adjust PPT fonts, lines and images, which one to do first? One sentence conclusion: first determine the font and size, then standardize the lines, and finally deal with the pictures.

Fonts and font sizes affect each page and are the background of the entire article; lines and illustrations are built on it, making it easier to achieve uniformity when fine-tuning page by page. The following suggestions are given based on common situations of readers.

your situation	Recommended practices	reason
The page has a lot of text and looks cluttered	First unify the fonts, leaving only two or three types, and hierarchize the title and body text.	The font is the background color of the entire article. Only after unification can other elements have reference.
Need to distinguish modules or point to key data	Separate with thin lines or point with directional lines in colors consistent with the theme color	Lines are used to guide the line of sight. They are used less and are unified and clearer.
The page needs to describe a case or scenario	Choose images that are directly related to the content and have consistent sizes and cropping ratios	The purpose of accompanying pictures is to aid understanding; irrelevant pictures can distract attention.
I have a PDF presentation sent by someone else.	First export to PowerPoint format, then change the fonts and images	Text and graphics in PDF are usually difficult to adjust directly
Time is tight, I just want to quickly improve my look and feel	First deal with the title level and alignment, and then add the images	Hierarchy and alignment have a big impact on the look and feel, but the amount of changes is small.

Before you start: Confirm these points first

Confirm projection equipment: The display effects of projectors, conference room large screens and laptop screens are different. The font size and line thickness should be estimated according to the audience in the back row. Thin lines and light-colored characters are easily lost during projection. It is recommended to try it out on the target device before official use.
Determine color matching and fonts: First determine one or two main colors and one or two fonts, and then apply this standard to every page. If you select each page temporarily, it will be difficult to unify in the end.
Check the source and authorization of the pictures: Try to use materials taken by yourself, clearly authorized or commercially available for illustrations. Pictures from unknown origins may be at risk for copyright, and they can easily be questioned when reporting.
Write down the core meaning of each page: First write down the key points to be said in one sentence on each page. Only one main message should be left on the page, and only the fonts and images can be prioritized.

Steps to unify PPT fonts, lines and images in OmniDoc desktop client

Open or create a new UniPPT slide in the OmniDoc desktop client, browse it from the beginning, and note the inconsistencies in font type, font size, and image size.
Select the title text box and set the font and size as the title standard for the entire manuscript; then use the same method to set the text size to ensure that the title and text levels are clearly distinguishable at a glance.
Select the text text page by page and change it to a unified font. When emphasis is needed, use bold or change the color. Do not change the font, increase the font size and underline at the same time.
Add lines for the content that needs to be separated: use thin lines to separate modules, and use directional lines to point to the data. Uniform line thickness and color, the color is taken from the theme color.
When inserting pictures, select pictures that are directly related to the content of this page and adjust them to a unified size and proportion. After inserting, zoom in to check whether it is blurry or deformed, and change to a clearer picture if necessary.
Align the text box and picture according to the page, so that the left edge and top edge of similar elements are consistent and the spacing is similar. After aligning, check again to see if the white space on the entire page is balanced.
After all adjustments are completed, play it back from the beginning or go through it page by page to make sure there is only one main focus on each page.
Save the file and keep a copy before modification for easy reference later.

Check each item after completion

Check items	How to see	What should you do if there's a problem?
Types of fonts	Flip through each page and count if there are only two or three types	Find the extra fonts and replace them uniformly with the selected ones
Font size hierarchy	Whether the size difference between the title and the main text is immediately visible	Increase the title font size or appropriately reduce the body size, but don't squeeze the page
Line style	Check whether thickness, color, and line pattern are consistent	Reset according to standard lines, and remove decorative lines that have no practical use
Image clarity	Zoom in to full screen to see if it's blurry or stretched	Switch to a higher-resolution image or reduce it to the original scale
Alignment and spacing	Check whether the edges of similar elements are aligned and the spacing is close	Use aligned guide lines or manually fine-tune
Page focus	Can each page be summed up in one sentence to highlight the main point?	Cut text and move secondary information into remarks

🎯 Which method suits you?

Work Reports and More Data: The font is mainly a clean sans-serif font, with lines for grouping, few but refined illustrations, focusing on charts and numbers.
Classroom Lectures and Frequent Examples: You can use more images, but keep the style consistent. Each page of images should only serve the main points of that page.
Work Report or Plan Introduction: The title should be eye-catching, lines should divide chapters, and illustrations should explain the scenario or process.
For projection or large screens: Appropriately increase font size, reduce thin lines and light-colored text, and ensure high contrast between text and background.

❓ Frequently Asked Questions (FAQ)

1. What are the main types of PPT production techniques?

Common categories can be understood as fonts, lines, and illustrations; this article will also expand on these three categories. Page alignment and blank space can be considered the foundation of layout, and using these three types works even better.

2. Which font is suitable for PPT?

Two or three types are enough. A common practice is to use one font for the title and one for the main text, and use bold versions of the same font for emphasis, rather than switching to another font.

3. Too many lines, won't they look messy?

Yes. Lines are used for grouping or pointing, with only a few necessary lines retained per page. If you can use blank space to separate content, there's no need to add lines.

4. I only have a PDF version of the presentation on hand. How do I edit it?

You can use the PDF editor in the OmniDoc desktop client to export files in PowerPoint format, then adjust the font and images in UniPPT. After exporting, the layout may not be exactly the same and must still be checked page by page.

📝 Summary

The core of PPT production techniques is consistency: fonts, lines, and images each have their own standards. Set them down first, then apply them page by page, and your slides will be clear and neat. After finishing, check the list and then show or share it, saving a lot of rework.

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