How to format the Q&A page in PPT

Key points of this article

The core of the Q&A page is a large font title with a large blank space. The audience can recognize it from a distance. The screen does not steal the words when the speaker gives verbal guidance.
The font size can be one size larger than the main text title. Only one title and one line of subtitles should be placed on the page, and no decorative images should be used.
If there is a contact information or QR code, place it in the bottom corner of the page and actually scan it with your phone before the screening.
The question list is only included when there are few questions to be answered and it needs to be seen by the audience. In most cases, it is more appropriate to leave it blank.
Before screening, check the readability of the far row on the projection, and confirm that the Q&A page has the same color and font as the previous and following pages.

At the end of a lecture, defense or product report, there is usually a page of Q&A. Many people just randomly put a "Thank you" and add a few lines of text. As a result, the audience can't see clearly in the audience, they can't find the focus when asking questions, and the speaker himself doesn't know where to stop. How to format the Q&A page in PPT is actually a very specific small issue: how to determine the page structure, how to set the font size, how much white space to leave, and where to put the contact information.

This article is written for speakers, students, and professionals who need a page of Q&A at the end. After reading it, you can choose a layout that suits your situation, follow the steps to build a page, and use a few checks to make sure it will actually work on a projection.

How to format the Q&A page? One sentence conclusion

The goal of the Q&A page is to let the audience know at a glance that it’s time to ask questions, while leaving room for the speaker to provide verbal guidance. Therefore, the simpler the layout, the better: the title is at the top, leave space below, and the contact information or QR code is placed in the corner. The following table lists several common situations and corresponding actions.

your situation	Recommended practices	reason
Oral questions on site, longer time	A single page with "Q&A" in large characters plus a line of subtitles, leaving a blank space in the middle.	It can be recognized even from a distance, and the speaker can stay on this page for a long time.
The audience needs to see the questions to be answered	Title on the left, a few questions listed on the right	It can be read only when the number of questions is small. If there are too many questions, it will be crowded.
After the speech, I hope the audience will remember their contact information.	Put the email or QR code at the bottom	The audience can take photos and save them without copying them.
There is also a thank-you speech and question-and-answer session.	Combined into "Thanks and Questions" page	One less page turn and the rhythm is more compact
The end is a technical demonstration, which needs to be switched at any time.	Place the Q&A callout in the corner of the last content page	Avoid interrupting presentations with page transitions

Before you start: Confirm these points first

Before you start, judge the following items, they will determine how much space to leave on the page.

Question format. Whether to ask questions verbally on site, collect notes or comment online, decide whether to put a question area on the page. When oral questions are the main focus, the cleaner the Q&A page, the better, because the speaker needs large white spaces, not information.
Projection conditions. Confirm the projection ratio and resolution of the venue, and try to preview it once on the actual projection equipment. The same font size looks large enough on a laptop screen, but may not be clear from a distance on a large screen.
Is there contact information or QR code? If necessary, prepare the content in advance, and scan and test it with your mobile phone before the screening to avoid blurry printing or screenshots that may result in inability to scan out the content.
Dwell time. If you plan to stay on the Q&A page for a long time, the page should be "no need to read" as the goal; if it is only a short transition, you can put an appropriate reminder.
Uniform style. The color scheme, fonts and title style of the Q&A page should be consistent with the previous article. A sudden change to another set of colors will make the viewer think they are entering additional content.

If you use UniPPT to make slides in the OmniDoc desktop client, the above judgments also apply, and the construction ideas are the same.

Steps to build Q&A page in PPT

The following steps are applicable to most desktop slideshow software and do not rely on specific menus, just follow the steps:

Create a new slide, select Blank for layout, and then unify the background color with the previous text.
Insert a text box and enter "Q&A" or "Question Session". The font size should be significantly larger than the title of the text, and one size larger than the titles on the previous pages.
Place the title in the upper third of the page, centered horizontally or left-aligned, and consistent with the position of the titles on previous pages.
Add a line of subtitles below the title, such as "Welcome to ask questions on site." The font size is about half the title and the color is slightly lighter.
If you need contact information, put your email address or QR code in the lower right corner. Make the QR code as large as possible, leave a blank space around it, and do not superimpose background patterns.
Keep a large blank area in the middle without placing decorative pictures or icons so that you will not be distracted by the pictures when giving verbal guidance.
After screening once, stand far away from the venue and check whether the title and QR code are clear.

Check each item after completion

After the page is completed, do not use it directly in formal occasions. It is recommended to check it according to the following list.

Check items	How to see	What to do if there is a problem
Is the font size large enough?	Move back to a row farther away from the venue to see if the title can be read at a glance.	Enlarge the title and delete the number of words in the subtitle
Can the QR code be scanned	Use your cell phone to actually scan in front of the projection screen.	Enlarge the QR code, remove the background texture and replace it with a dark code
Comparison between text and background	See if the text is clear under the projection brightness.	Change the text to dark color, or the background to solid color.
Is it consistent with the style of the front and back pages?	Flip through the previous page, QroomA page, end page in succession	Uniform font, font size and color matching
Are there any errors or omissions in the text?	Read word for word, or ask someone to check it.	Correct typos, especially mailboxes and web addresses

If the content on the page comes from machine translation, for example, the Quan A page of English PPT is converted from other languages, please check the technical terms and contact information word for word, do not directly trust the machine output.

# Core comparison

Each of the three common layouts on the QroomA page has applicable scenarios, which can be selected by comparison:

Layout	Suitable for the scene	Pay attention
Single page big character	Oral questions are mainly asked, and the audience is large.	There is less information and needs to be guided by the speaker himself.
Question and answer list	I collected the questions in advance. I hope the audience will see	There should be no more than a few questions, or the brand size will be forced to shrink.
Column layout	At the same time, there should be questions, contact information and thanks.	It is easy to appear crowded, and each column should be concise.

The large print layout of most formal reporting menu pages is sufficient, and the question-and-answer list is considered only when the unanswered questions really need to be displayed.

# frequently asked questions (FAQ)

1. Do you want to list all the questions on the QroomA page?

It's not usually necessary. The question list is suitable for situations where there are few questions to be answered and the audience needs to read them. If there are more questions, it is recommended to put only the title and deal with them one by one in the notes at hand.

2. Where should I put the QroomA page?

It is usually placed after the content section, before the end of the thank you, or merged with the thank you into one page. If you are talking about a thesis defense, you can also put it at the end and switch when requested by the defense committee.

3. Do I use a dark background or a light background for the QroomA page?

Look at the venue conditions and the whole PPT style. When the projection brightness is high, the light background with dark text is clearer; if the previous theme is dark, the QroomA page can be kept dark, the key is to be unified with the front and back pages.

4. The time for the speech is very short. Do you need to do a separate QSecretA page?

For a short time, you can put the question prompt in the corner of the end page. You don't have to make a separate page. Separate pages are suitable for situations with long question sessions.

5. What is the safe font on the QroomA page?

Choose the same sans-serif font as the text and avoid using fancy art characters. The font should display normally when it is opened on other computers, and try to test it again on the computer used by the projection before the speech.

# Summary

The key to the typesetting of the PPT page is the big word title, moderate subtitle and enough white space, the contact information is placed in the corner, and then check the effect with long distance and scan code on the projection. Follow the above steps to set up a page, which is consistent with the style of the front and back page, and the question session at the end will proceed smoothly.

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