OmniDocAdd an electronic signature to the contract on your mobile phone before sending it out
Instead of using a computer, you can modify the Word contract in your mobile browser, convert it to PDF, and send it to the other party for online signature through the OmniDoc signature request. Explain the preparation sequence, operation steps and check points before sending out.
Key points of this article
- The contract must be finalized before signing. If you change it after signing, the version corresponding to the signature will be unclear and you need to sign it again, so you need to change it on your mobile phone before sending it.
- To edit a Word contract on a mobile phone, you can use the browser to open the UniDoc web editor, and the Word format will still be maintained after modification.
- Electronic signatures usually fall on PDF. Convert the final contract to PDF before sending it out, and then let the other party sign online through a signature request.
- Check the amount, date, names of both parties and number of pages item by item before sending. After the other party signs, download the signed document and compare it with the issued version.
Many people only have mobile phones at hand when signing a contract: the other party sends a Word version of the contract, and several clauses need to be changed. After the changes have been made, the other party has to sign and send it back. These steps are easy on a computer, but on a mobile phone I often get stuck in two places: I don’t know how to change the modified file into a format that the other party can sign, and I don’t know where to put the signature. Most people who search for "How to get an electronic signature into Word" are encountering this problem.
This article is for people who only use their mobile phones to process contracts. The core idea is: first change the Word contract to the final version in the mobile browser, then convert it to PDF, and finally use the signature request to send it to the other party for online signature. In this way, the signature always corresponds to the final version, and there will be no need to change it after signing.
How to get electronic signature in Word? One sentence conclusion
In most cases, there is no need to put your signature directly into Word. A safer approach is to finalize the Word document on your mobile phone, convert it to PDF, and then ask the other party to sign online through a signature request.
| your situation | Recommended practices | reason |
|---|---|---|
| The content of the contract has been determined and the other party only needs to sign | Finalize the Word document on your mobile phone, convert it to PDF and initiate a signature request | The signature falls on a fixed version and the content cannot be easily changed. |
| The contract still needs to be revised back and forth with the other party. | Each version is saved as a backup in the UniDoc web editor and signed after finalization | Avoid signing one version and then changing it. The version corresponding to the signature cannot be clearly stated. |
| I already have the PDF in hand, I just need to change a few words | Modify paragraph text directly on the PDF and then initiate signing | No need to go back to Word, you can sign it after making changes |
| There are blank fields that need to be filled in in the contract | Fill out the form on the PDF first and confirm it is correct before signing. | What the other party sees is the completed version. |
| The other party explicitly requested to sign in a Word document | First ask the other party what form they accept, and then follow the other party’s requirements. | Different units have different requirements for signature forms |
Before you start: Confirm these points first
Take two minutes to confirm the following items before starting to save rework.
- Whether the contract has been finalized. The amount, term, names of both parties and payment method must be determined first. If you change it after signing, you will have to sign again, which will cost the other party and you one more round.
- Whether the original is Word or PDF. If it is .docx, modify it on your mobile phone first and then convert it to PDF; if it is already a PDF, you can directly modify or sign it.
- Whether the other party can complete the signature online. Signing is done online, please confirm that the other party can open the webpage on a mobile phone or computer before sending.
- Network environment. Both editing and uploading require an Internet connection. When the file is large, it is recommended to operate under stable Wi-Fi to avoid being disconnected midway.
- Do you need computer backup? The operations on mobile phones are limited. If you need to change paragraphs, fill out forms, page operations or OCR recognition, you can install the OmniDoc desktop client (download.omnidoc.top) on your computer.
Complete the steps from contract to signing in your mobile browser
- Open app.unidoc.top in your mobile browser and open the Word contract document sent by the other party.
- Check and modify the terms one by one. Read the context again after each change, especially amounts, dates, and names.
- After confirming the final draft, save a Word file as a backup. If there are any changes later, you can compare it with it.
- Select Save as PDF in the print function of the mobile browser to generate the final version of the PDF file.
- Open https://omnidoc.top, find the signing request function, and upload the newly generated PDF file.
- Follow the page prompts to initiate a signature request, send it to the other party, and ask the other party to view and sign it online.
- Check the signing status on the page and wait for the other party to complete the signature.
- After signing, download the signed document and keep a copy as an official record.
Check each item after completion
After getting the signed documents, do not file them directly, but check them item by item first.
| Check item | What do you think? | What if there's a problem? |
|---|---|---|
| Text content | Open PDF and compare the amount, date and name in the final Word page by page | If there are any discrepancies, go back to the editor to modify it, regenerate the PDF and then initiate the signature. |
| Number and number of pages | Check the number of final pages to make sure there are no missing or extra blank pages | Missing or multiple pages are mostly due to conversion. Re-convert and check the number of pages. |
| Forms and typesetting | Check to see if the table borders, line breaks, and paragraphs are messy | When the structure is complex, go back to the editor to simplify the layout and convert it again, or open the check on the computer side. |
| Signature location | Confirm that the signature appears in the location required by the contract | If you are in the wrong position, communicate with the other party first, and then decide whether to re-initiate the signature. |
| The version is consistent | Compare the issued PDF with the downloaded signed file, the content should be the same. | Suspend use if there is inconsistency, keep two documents, find out the cause and then deal with it. |
Checking words and numbers is recommended to be done manually, not just by looking at it. If there are technical terms or long paragraphs in the contract, you can also read the key terms again.
# which method is suitable for you?
- only the mobile phone is used, and the contract is almost unchanged: finalize the final version on the mobile phone and directly initiate and sign it after being transferred to PDF. - multiple rounds of modifications are required: each version saves a backup and dates it in the version name. Only the final version is signed after the final version. - the scanned paper contract is on hand: the scanned piece itself is a PDF and can be directly used for signature.
# frequently asked questions (FAQ)
1. Isn't it an electronic signature to post the signature picture directly into Word?
The signature picture is just an image, there is no sign process, and there is no record of the other party signing online. The formal contract is recommended to follow the request for signature, subject to the documents after the signing is completed.
2. The contract is scanned. Can I still sign it with my mobile phone?
Sure. The scanned piece itself is PDF and can be directly used for signature. If you need to modify the text, use OCR to identify it in the desktop client on the computer, and then edit it.
3. What if the format is messed up after being converted to PDF?
Contracts with many forms and columns are prone to this situation. You can go back to the editor to simplify the layout, reconvert it, and check it page by page.
4. What if the other party can't open the signature page?
First make sure that the network and browser are normal, and then ask the other party to try another device. Still can not open, first communicate and confirm, and then decide how to sign.
5. How long will it take to keep the signed document?
This depends on the contract itself and the requirements of your organization, the article can not give a unified answer. It is recommended to keep at least the signed documents and the final Word backup, and keep the signing time and communication records between the two parties.
# Summary
The key to signing a contract on a mobile phone is to put it in the right order: first finalize the Word contract in the UniDoc web editor, convert it to PDF, and then ask the other party to sign it online through a signature request. How to get an electronic signature on Word, the usual answer is not to embed it directly, but to sign it with PDF. After signing, you must download the file and check it item by item.
