OmniDocTranscript English translation template: Chinese-English bilingual format reference
Organize the Chinese-English format structure of the transcript, provide the writing method for the header, course schedule, grade description, etc., and explain how to arrange bilingual documents according to this structure in OmniDoc.
Key points of this article
- A side-by-side table should be used for comparison between Chinese and English, with course name, credits, and grades each in one column, to facilitate reviewers to compare the Chinese originals item by item.
- Title, student status information, course schedule, grade level description, and signature statement are five common parts. Missing any one of them may make the material incomplete.
- The person's name, school name, and course name should be based on the official English version issued by the school's academic affairs office. The results of machine translation need to be checked item by item.
- Upload Chinese transcripts to OmniDoc and select bilingual output. You can retain the table structure, and then fine-tune the header and signature areas in the editor.
- Scanned transcripts can be directly uploaded for translation; if you still want to change the text, you can use the OCR function of the desktop client to process it before editing.
When preparing materials for studying abroad or transferring to a new school, many people only have their Chinese transcripts but have to submit an English version. Someone directly dragged the Chinese form into the translation tool. As a result, the course name did not match and the form was misplaced. Instead, the reviewer had to spend time comparing it repeatedly. There are also people who typeset their own papers from scratch. There is a missing piece in the header, credits, and level description, and they have to change it all over again.
This article is written for students and parents who need to organize their English report cards themselves. After reading, you will have a Chinese-English bilingual structure that can be directly applied. You will know what to write in each part and how long it is. You will also know how to convert the original Chinese document into a bilingual version in OmniDoc, and then do the necessary manual checking.
How should the English translation of the transcript be formatted to be standardized? One-sentence conclusion: Give priority to using parallel tables to keep Chinese and English bilingual. If the school has an official English version, use the official version directly.
Let me start with the conclusion: If the school can issue an official English transcript, the official version should prevail, and your own translation is only for reference; if you can only organize it yourself, use a table structure with Chinese and English side by side, and check the proper nouns item by item. The table below can help you choose a method based on your situation.
| your situation | Recommended practices | reason |
|---|---|---|
| The school can issue official English transcripts | Apply directly for the official version, the self-translated version is only used for comparison | The official version comes with educational certification, which is more trustworthy than personal translation. |
| Only Chinese originals, an English reference version is required | After uploading to OmniDoc, select bilingual comparison and check item by item. | Bilingual comparison facilitates reviewers to compare original documents, and the table structure can also be retained. |
| An English version is required for formal submission | Use the bilingual results as a draft to manually correct course names, credits and grades. | Machine translation is prone to errors on proper nouns and performance terms |
| The original is a scanned copy | Upload the translation directly; if you need to change the words, do OCR first and then edit. | The text cannot be selected directly in the scanned document and needs to be recognized first. |
Template structure overview
A complete Chinese-English transcript usually contains the following parts. Each part can be arranged with Chinese at the top and English at the bottom, or side by side.
| part | what to write | Space suggestion |
|---|---|---|
| look up | Full name of school, transcript title, printing date | 1–2 lines |
| Student status information | Name pinyin, student number, department, major, admission and graduation date | 3–5 lines |
| Courses and Grades | Semester, course code, course name, credits, grades | Arranged by number of courses, row at the head of the table |
| Performance statement | The meaning of the percentile system or grading system and the rules of credit conversion | 3Murray 5 articles |
| Signature and declaration | Educational administration department signature location, certification description, issuing date | 1Mui 2 section |
# how to write part by part
title and student status information
Look up and use the official English name of the school. Don't paraphrase it yourself. The names in the student status information shall be spelled in accordance with the passport and shall be consistent with the full text.
Example: Full Name: [name pinyin]; Student ID: [student number]; Major: [professional English name]
courses and transcripts
This is the error-prone part. It is recommended that there is a separate line for each course, with the Chinese course name on the left and the English course name on the right. The numbers and symbols of credits and grades remain unchanged. The semester can be written in the format "2023 Academic Year 2024 Academic Year, Fall Term".
Example: [Chinese course name] | [English Course Name] | [Credit value] | [Grade]
result description
If the school uses the percentile system or the five-tier system, the meaning of each grade should be stated at the bottom of the table. Do not apply the conversion tables of other schools unless the school provides official instructions.
Example: Grades are reported on a [percentile system / hierarchy] scale. [grade] corresponds to [description].
signature and declaration
The signature area shall retain the original location and indicate the issuing unit and date. If the school has a certification statement, just translate it according to the original text, do not increase the commitment that is not in the original.
Example: Issued by the Registrar's Office, [name of school], on [date].
# arrange the version in the editor
- Organize the Chinese transcript into a complete document. Text versions of PDF and Word documents can be uploaded directly; scanned documents also support translation.
two. Open omnidoc.top, upload the original, and select bilingual output. In this way, Chinese and English will be presented side by side, making it easy to check line by line.
- After downloading the results, open it with a PDF editor, directly modify the paragraph text, and change the course name, credit, and grade to the content you have checked.
- If you need a more complete table and header, you can go to the UniDoc Page Editor (app.unidoc.top) to adjust the table column width and bold header according to Word habits, and then export.
- If you need to sign or mark a description on the page, you can add a signature, text, or page operation in the PDF editor.
- Before export, check the semester, credits and grades one by one against the original Chinese text, and then save it as PDF submission.
# Common Writing problems
-submit the machine translation results directly without checking the course name and credits. The same name is spelled differently on different pages. -convert the grades to the grades of other schools, but there is no basis. -the number of columns in the form is inconsistent and the content in Chinese and English is misplaced. -omitting semester information, making it impossible for reviewers to determine which year the grade belongs to. -added authentication statements that are not available in the original in the declaration.
# frequently asked questions (FAQ)
1. Must the school seal be required for the English translation of the transcript?
It depends on the application requirements. If applicants require official English transcripts, they need to apply to the school's academic administration department; if only for reference, their own bilingual version is usually sufficient. Please refer to the specific requirements of the application school.
2. Does Chinese and English have to be side by side?
Not necessarily. Juxtaposition of left and right is easy to compare line by line, while the top and bottom arrangement is more suitable for longer transcripts. The key is that the Chinese and English contents of each course can be corresponded one by one, not misplaced.
3. How to translate the scanned transcript?
The scanned version can upload translations directly, and OmniDoc supports scanned parts. If you want to modify the text later, you can first use the desktop client's OCR function to identify, and then use the PDF editor to change the paragraph content.
4. How do you write the percentile system and the hierarchical system?
Write it truthfully according to the original form, and explain the meaning at the bottom of the form. Do not convert yourself to other standards unless the school provides an official conversion table.
# Summary
The core of the English report card is that the correspondence is clear and the information is not left out: arrange the content in a Chinese-English juxtaposition form, organize the content according to five parts, and check the proper nouns and scores item by item. The translation result is only a draft. Please refer to the official version of the school and the application requirements before formal submission.
