OmniDocChinese-English bilingual comparison of Word documents and retaining only the translation
Explain clearly whether to choose bilingual comparison or only translation when translating Word documents, and decide the output method according to the purpose; how to keep only Chinese in existing bilingual files, how to put the translation back into the original, and what to check after getting the result.
Key points of this article
- You need to check while reading the original text, choose bilingual comparison; as long as the Chinese version is delivered, choose only the translation, which can save the subsequent steps of deleting English.
- Save the old version of .doc as .docx before uploading, and then let the translation function process it.
- If you already have a bilingual file, you can manually delete the English paragraphs, or you can re-upload the original file and select only the translation.
- After downloading the translation, focus on checking tables, formulas, pictures, terms and numbers, and manually check important content.
Many people get English Word manuscripts, such as papers, contracts, or product descriptions, and need a Chinese version. Some people only want Chinese and don’t want English and Chinese mixed together; others want to keep the original text and check it while reading. The two needs are different. If you choose the wrong output method, you will have to spend time deleting or rearranging it section by section.
This article explains two things: when translating a Word document in OmniDoc, how to choose between bilingual comparison and translation only; when there is already a bilingual file, how to keep only Chinese, and how to put the translation back into the original. After reading, you should be able to choose the output method according to the purpose, and know what to check after getting the results.
Does the Word document need to be bilingual or just translated? One sentence conclusion
Bilingual comparison is suitable for scenarios that require verification, and only translation is suitable for direct delivery scenarios. The table below can help you make a quick judgment.
| your situation | Recommended practices | reason |
|---|---|---|
| You need to check the translation while reading the original text | bilingual comparison | The original text and the translated text are retained at the same time to facilitate paragraph-by-paragraph comparison. |
| Send the Chinese version directly to others to read | Translation only | There is no English in the file and there is no need to delete it. |
| Put the translated paragraph into the original manuscript and continue editing | Translation only, then copy the paragraph | The translation is an independent file and can be copied to the corresponding location in the original manuscript. |
| There are already bilingual files, but I only want to keep Chinese | Re-upload the original file and select only the translation, or manually delete the English paragraphs | It is usually less troublesome to re-export than to clean up section by section. |
Before you start: Confirm these points first
Take a few minutes to confirm the following items before starting to avoid rework.
- File format: OmniDoc supports Word's .docx format. If your file is an old version of .doc, save it as .docx in Word before uploading. This makes it easier to maintain the structure of tables, figures, and paragraphs.
- Whether the original text is complete: Check whether there are any unfinished revisions, comments or blank pages in the original manuscript before uploading. If there are problems in the original manuscript, the translation will also have problems.
- The purpose determines the output method: First think clearly whether this Chinese version is used for checking, showing it to others, or whether you want to continue to modify it. Different uses require different output methods.
- Document type: The wording habits of academic papers, legal contracts, technical manuals and business materials are quite different. OmniDoc offers academic, legal, medical, technical, business, and literary style options to help unify terminology.
- Whether manual verification is required: Machine translation will inevitably make errors, especially professional terms, numbers, dates and negative sentences. Important content such as contracts and reports must be manually checked before issuance.
Steps to translate Word documents in OmniDoc
Follow the steps below to get one of two results: bilingual comparison or translation only.
- Confirm that the file is in .docx format: If it is an old version of .doc, first save it as .docx in Word.
- Open omnidoc.top: Enter the document translation function page.
- Upload Word File: Select the prepared .docx document to upload.
- Select the output method: Select bilingual comparison when verification is required, or select translation only when only Chinese is required.
- Select document style: Choose academic, legal, technical, business and other styles according to the content to help keep the terminology consistent.
- Start translation and wait for completion: After the translation is completed, the page will provide the result file.
- Download translation files: Open and view them separately to confirm that the output method meets your expectations.
- Put the translation back into the original (if necessary): Copy the translation paragraph to the corresponding position in the original, and check whether the format needs fine-tuning.
Check each item after completion
After getting the results, it is recommended to check them one by one according to the following list.
| Check items | How to see | What to do if there is a problem |
|---|---|---|
| Whether tables, formulas, and pictures should be retained | Turn to the page with tables and formulas and compare the structure with the original text. | Note the location and correct it in the editor, or adjust and re-upload. |
| Is the paragraph complete? | Randomly select a few paragraphs and compare them with the original text paragraph by paragraph to see if there are any missing or missing paragraphs. | Manually complete or check key paragraphs |
| Is the terminology consistent? | The translation of searching the same professional word in the full text | Unified replacement; if there are more deviations, re-translate in a more appropriate style |
| Numbers, dates, proper nouns | Compare the original text item by item | The amendment shall be based on the original text and do not directly use the numbers in the translation. |
| Delete the typesetting in English | After leaving only Chinese, check the paragraph spacing and title level | Adjust the paragraph format with Word to make the layout neat |
If the problems found focus on a certain type of content, such as the whole text is mistranslated of the same term, the effective way is to change the style or change the term and retranslate it, rather than manually changing it one by one.
# Core comparison
The main differences between bilingual control and translation only can be summarized in the following table.
| Contrast item | Bilingual | Translation only |
|---|---|---|
| Reading and checking | The juxtaposition of the original text and the translation is easy to compare paragraph by paragraph, and mistranslation is found to be faster. | The reading experience is cleaner, and you need to find the original text when checking. |
| Follow-up editing | You need to delete English, or extract Chinese paragraphs separately. | It can be used directly as a Chinese manuscript with fewer editing steps. |
| File size and layout | The number of pages and length are longer, so you need to pay attention to the clarity of the page when reading. | The space is shorter and the layout is closer to the Chinese official document. |
| Applicable scenario | Proofread, review, and compare sentence by sentence with the original text | Deliver, publish and send it directly to Chinese readers |
# frequently asked questions (FAQ)
1. There are already bilingual Word files, why only leave them in Chinese?
There are two ways. First, English paragraphs are selected and deleted paragraph by paragraph in Word, which is suitable for documents with fewer paragraphs. Second, re-upload the original English file and choose only translation output, which is usually easier than manual cleaning.
2. How to insert a Word document into translation?
The translation function generally generates a new translation file, not directly inserted in the original file. You can copy the paragraphs in the translation to the corresponding position of the original, and then adjust the format as needed. If you need to retain the original control, it is more convenient to choose bilingual output directly.
3. Can the downloaded translation be modified in Word?
Sure. After downloading the translation as an Word document, you can open it in Word and continue to modify the text, adjust paragraphs, or add comments. After the revision is completed, remember to read through it again to make sure that the technical terms and numbers have not changed.
4. Is the translation quality of bilingual comparison the same as that of translation only?
The two output methods translate the same content, and the difference lies in the presentation of the layout. However, the juxtaposition of the source text and the translation in bilingual comparison makes it easier to find problems, so it is suitable for checking.
# Summary
In the translation of Word documents, bilingual comparison is suitable for checking, and only the translation is suitable for delivery; when there are bilingual documents, only the translation can be re-output, or English paragraphs can be deleted manually. After choosing the output mode, remember to check the forms, terms, numbers and layout, and the important contents need to be checked manually.
