OmniDocHow to display revisions in Word on the right side, and what to do if traces of modifications and strikethroughs are not displayed?
The revisions are not displayed on the right side, the strikethrough is invisible, and the revisions disappear after reopening. This is probably a problem with the view and mark settings rather than file corruption. This article provides diagnosis methods and step-by-step repair steps based on symptoms, and explains how to avoid recurrence.
Key points of this article
- The display of revisions on the right depends on the balloon option in the "Marks" settings, and to be viewed in page view, the right balloon will not be displayed in web view.
- The strikethrough is not displayed usually because the deleted content is set to be hidden or changed to other formats. Check the revision formatting settings to restore it.
- Revision colors are automatically assigned by author. Modifications by the same person have the same color. If you want to fix the color, you need to set it separately in the revision options.
- Revisions disappear after reopening. Common reasons are that the file has been accepted for revisions, saved as another format, or the display settings are only saved on the current computer.
- Save a copy before using "Accept all revisions" before sending to keep the revised version to avoid accidental deletion of revision traces.
Word Tracking is one of the commonly used features when checking and reviewing documents. Many people open contracts, papers or reports sent by others, but what they see is a whole paragraph of corrected text. There are no modification comments on the right side, and the deleted text cannot be found. After some people turn on the revision themselves, they can see the color when making changes, but after turning it off and opening it again, the traces are gone. Most of these problems lie in the view and markup settings, and there is usually no problem with the file itself.
This article is intended for people who need to "see revisions," including people who review contracts, students who revise papers, and editors who receive revisions from others. After reading, you can determine the reasons why the revisions are not displayed on the right, the strikethrough is missing, or the revisions disappear after reopening, and follow the steps to restore the display. The revision content involved in the article is determined by the settings of Word itself. For documents processed by machine translation or OCR, please check the content one by one.
Why are Word revisions not displayed on the right? One sentence conclusion
Three things are checked first: whether the view is a page view, whether the markup settings show all markups and use balloons, and whether the revision has been accepted. Most "cannot see on the right" situations can be solved by adjusting these three items.
| your situation | Recommended practices | reason |
|---|---|---|
| The revision is in the text, there is no balloon on the right side | Switch to page view and select Show revisions in balloons in markup settings | The web view does not display the balloon on the right. The balloon setting determines where the modification instructions are placed. |
| The deleted text cannot be seen at all | Set the tag to all tags and check whether the format of the deleted content is hidden | Deletions may be set to be hidden, or may appear only as a description in a balloon |
| The modified colors are messed up, and the colors are not uniform for the same person. | Color by author in revision options, or fixed revision color | Colors are assigned by author by default, and may appear differently on different computers or different opening methods. |
| All revisions disappear after opening | Check if the file has accepted the revision and reopen it with the original version | After accepting the revision, only the final result will be retained in the text, and the revision record will be deleted. |
| Received document revisions are incompletely displayed | Ask the other party to save it as .docx in Word before sending it. | Partially converted files will lose revision information and display settings may be incomplete. |
# determine which problem it is first
The amendments show that the appearance of the problem is similar, but the reasons are different. First check the table below to confirm which category you belong to, and then enter the investigation.
| Symptom | Common reasons | How to confirm |
|---|---|---|
| There is an underline in the modification, but there is no description on the right | The current view is a web page view, or the markup setting does not select to display revisions in the balloon | Switch to the page view to see if balloons appear in the right margin |
| The deleted text is gone, leaving only a short hint | Tag is set to simple tag or unmarked, or deleted content is folded and displayed | Check whether the tag mode is all tags and whether the deleted text is displayed as a delete line. |
| There is a revision color, but the delete line is not visible or displayed | The delete format is changed to hidden, or the color of the delete line is too close to the background | View the formatting of the deleted content in the revision options and temporarily change the color test |
| Close it and reopen it, and the revision mark disappears. | The document has been revised, or is using someone else's computer and another version of Word | Compare the original file with the current file to see if the text is the result of the revision |
| In the same document, others can see the amendments, but you can't. | The revision settings of the other party are saved on the other party's computer, and the status is not displayed in the file. | Ask the other party to export to PDF or screenshot to confirm, or ask the other party to re-save with .docx |
# item-by-item troubleshooting and repair
Check the order of the easy before the difficult, and most cases can be solved in the first three steps.
- Verify that the current view is a page view. The page view does not display the balloon on the right for ease of reading. After switching to the page view in the view-related options in Word, see if the modification instructions appear on the right.
two. Open the review-related menu, find the tags or revise the display settings, and change the display to all tags. If it is a simple tag or no tag, the changes will be collapsed and the deleted content will not be seen.
- Find the balloon-related options in the tag settings and select to display revisions in the balloon. This option determines whether the description of deletions and formatting modifications is placed in the right margin. If you set it to display all revisions embedded, the changes will appear directly in the body and there will be no balloons on the right.
- Check the delete line format. Go to the revision option to view the formatting of the deleted content. If it is set to hidden, deleted text will not be displayed. Change the delete format back to the delete line and choose a color that is significantly different from the color of the text.
- Confirm the revised color settings. Word assigns colors by default according to the author of the revision, which varies from person to person. If you want all the revisions to be the same color, you can change to a fixed color in the revision options. Color only affects the display, not the revision.
- Confirm that the document has accepted the revision. Find the ability to accept or reject revisions in the review menu. If you have implemented and accepted all the revisions, the text will become the final version, the revision record no longer exists, and you need to ask the other party to provide the original document.
- Check the file format. If the revision is a file processed by other software, the revision record may be lost. Ask the other party to save as .docx with Word and resend it.
- If the document comes from someone else and your computer cannot display the revision, you can ask the other person to export a PDF or screenshot with the revision so that you can check the changes.
Delete lines are not displayed
The deletion line is not displayed usually because the revision is lost, but the display format is adjusted. In addition to the check in step 4 above, there are two points to pay attention to. First, when the deleted content is displayed in the balloon, only one mark may be left in the text, and you need to click or check the instructions on the right to see the original text. Second, if you copy the text to another document, the delete line format may be cleared, it is recommended to view it directly in the original file.
the revision disappears after reopening it
When the revision disappears after reopening, there are generally three possibilities: the file has accepted the revision, the file is saved in a format that does not retain the revision, or the display settings are not saved with the file. The first two need to check the original file version; the third is to open the same file on different computers, and the revised display mode will be displayed according to the local settings. It is recommended to check the marking mode and balloon settings after each opening.
# how to avoid the next occurrence
-before starting the review, confirm that all tags are displayed in the tag settings, display revisions in the balloon, and make a note of the revision color settings. -before accepting the amendment, save another copy and keep the revised version for later verification. -when sending it to others, try to save the file with revisions in .docx format, not just the final version. -if you need to save the modification process for a long time, you can store the revised version and the final version separately, and date and version number in the file name. -after receiving the revised manuscript of others, first open and check whether the revision is complete, and then start to deal with it one by one.
# frequently asked questions (FAQ)
1. The revision is displayed on the right, but what if the content is truncated?
The width of the balloon and page scaling affect the display. You can scale down the page appropriately, or adjust the balloon width in the tag settings so that the modification description is fully rendered. When the content is truncated, you can also click on the corresponding balloon to view the full text.
2. Why is the revised color different from other people's?
The revision color is assigned by author by default, and the color will be different if the user name logged in on your computer is different. If you need a uniform color, you can change it to a fixed color in the revision option. This only affects the display effect, not the revised content.
3. What's the difference between revision and annotation?
The revision records the addition, deletion and format change of the text; an annotation is an explanatory opinion on a paragraph. Both can exist at the same time, and the display location can be seen in the balloon on the right.
4. The same document, others can see the amendment, I can not see, is the document broken?
In most cases, it is not that the file is broken, but that the display settings of both sides are different. Ask the other party to export PDF or screenshot to confirm whether the revision exists. If there is no revision record, it may be that the other party has accepted the amendment and needs to ask the other party to provide a version with the revision.
5. Can the revision be turned off and then turned on? is it still displayed?
Yes, but it depends on the state of the file when it is saved. If the revision function is turned on before saving, the revision record will be kept in the document. After you reopen it, also check that the tag settings are all tags, otherwise the revision may be hidden.
# Summary
Most of the problems with Word revision display lie in views, tags, and revision formatting. Switch to the page view first, and then check the tag mode, balloon settings, and delete line format, most of which can be restored. When the revision disappears after reopening, first confirm whether the revision has been accepted or whether the file has been saved to another format. Getting into the habit of backing up first and then accepting revisions can avoid the problem of losing most of the changes.
